How to Read Emails Using Gmail Instead of Webmail

Gmail, Google's email program, offers a streamlined interface that some clients may prefer over the available Webmail interfaces (such as RoundCube and Horde).

It is now possible to use your Gmail account to read your domain name's emails by following these simple steps:

  1. Login to Gmail and click on the Settings gear icon in the upper right corner.
  2. Click on the Settings tab.
  3. In the Accounts and Import section, beside Check mail from other accounts, click on Add a mail account.
  4. Type the email address of the account you are adding, and click Next.
  5. Select “Import emails from my other account (POP3)” or leave it selected and click on Next.
  6. Fill in all the details and settings for the email account, as were specified in your cPanel during the initial account creation.
    1. Your Username is your full email address (including the domain name).
    2. Your Password is your email password, not your cPanel password.
    3. The POP Server is mail.yourdomain.com (replace yourdomain.com with your domain name). Change the POP port to 995.
    4. Check the Leave a copy of retrieved message on the server box if you plan to keep accessing your emails from other clients or regular Webmail interfaces. Otherwise, emails will be deleted from the mail server as soon as they are retrieved by Gmail.
    5. Check the Always use a secure connection (SSL) when retrieving mail box.
    6. Choose whether or not you want to label incoming messages, and whether or not you want to archive them.
  7. Click Add Account. Gmail will then fetch all emails from the specified address.
  8. Now you can set up Gmail to send emails using your email address. Still in the Settings > Accounts and Import page, beside Send mail as click on Add another email address.
  9. Enter your name and email address here. Either leave “Treat as an alias” checked, or click on Learn More to see if not using an alias is right for you. You may also add a reply to address if you want your users to reply to a different email by default.
  10. Click Next step, then configure the options as follows; use mail.yourdomain.com as SMTP server on port 465, using your full email address and email password as credentials). Make sure that “Secured connection using SSL” is selected.
  11. Click Add account. Gmail will then send your alternative address the verification link and code, so that you can activate the sending of emails through this account.
  12. Since you've already set up your hosted email in Gmail, simply open up your Gmail Inbox to get the confirmation email, which you should receive shortly. Click on the verification link, and your new send from address will be activated.

And you're done! You can now use your Gmail account to check all of your hosted domain's emails. When composing a message, click on the dropdown menu next to your email address to change the account you’re sending as.

Article ID: #HC5036

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